Executive PA to UHNWI in NYC

Overview

A high-profile founder and senior executive in New York City is seeking an exceptional Executive Personal Assistant to serve as a trusted, on-call right hand across both professional and personal responsibilities. This is a full-time, on-site position requiring a highly polished, resilient professional who thrives in a fast-paced, high-pressure environment.

The role is best suited for someone with prior experience supporting ultra-high-net-worth individuals or senior executives, particularly within corporate or financial environments. The ideal candidate is proactive, detail-oriented, and confident managing complex priorities with discretion and precision.

Key Responsibilities

Calendar & Scheduling

• Manage a high-volume, complex calendar across business and personal commitments
• Prioritize and screen requests for meetings, appearances, and appointments
• Build structured schedules that optimize timing, travel, and efficiency

On-Call Executive Support

• Serve as the primary point of contact for urgent and time-sensitive matters
• Provide real-time support outside standard hours in a true 24/7 capacity

Daily Coordination & Logistics

• Coordinate with drivers, household staff, internal teams, and external partners
• Ensure seamless transitions between office, home, and external commitments
• Prepare briefing materials, presentations, and meeting documentation
• Track and manage inventory for both personal and business needs

Travel & Operations

• Coordinate complex domestic and international travel, including private aviation and commercial arrangements
• Develop detailed itineraries and ensure flawless execution across all locations

Personal & Lifestyle Support

• Manage personal logistics, including appointments, events, and household coordination
• Support home-based events, including vendor coordination and execution
• Coordinate styling, glam, and related logistics for appearances and engagements

Requirements

• 24/7 on-call availability (non-negotiable)
• High level of discretion with a privacy-first approach; willingness to sign multiple NDAs
• Prior experience supporting UHNW principals or senior executives in high-pressure environments
• Strong written and verbal communication skills with a polished, professional presence
• Technically proficient, including managing international scheduling across time zones
• Experience coordinating private aviation (fractional programs) and commercial travel
• Willingness and ability to travel as needed

Qualifications

• Proven experience as an Executive Assistant and Personal Assistant at the UHNW or senior executive level
• Background in corporate or financial environments strongly preferred
• Demonstrated career stability with long-term roles
• Confident presence with the ability to operate in high-visibility environments
• Highly organized, proactive, and detail-focused
• Excellent judgment and ability to handle sensitive matters discreetly
• Adaptable and resilient, able to manage shifting priorities effectively

Schedule

• Full-time, on-site in New York City
• Requires full flexibility and a 24/7 availability mindset

Compensation and Benefits

• $200,000–$250,000 base salary, depending on experience
• Performance-based bonus potential
• Health insurance
• Additional perks included

This is a demanding but rewarding opportunity for a top-tier assistant seeking a high-impact role supporting a dynamic and high-profile principal.