Executive PA to a CEO in Metro Philadelphia

Overview

A family-owned company in Philadelphia, PA is seeking a highly organized and proactive Executive Personal Assistant to support the CEO across both professional and personal responsibilities. This is a full-time, on-site role within a fast-paced environment that requires strong responsiveness, discretion, and flexibility.

This opportunity is well-suited for a candidate early in their career who is eager to grow into a long-term, right-hand role. The ideal candidate is resourceful, detail-oriented, and comfortable operating in a dynamic, on-call capacity while supporting both executive and household needs.

Responsibilities

• Provide daily executive and personal support to the CEO across office and home environments
• Manage complex calendars, including business meetings, personal appointments, and travel coordination
• Act as a gatekeeper and liaison between the CEO and internal teams, executives, and external partners
• Track priorities, send reminders, and ensure timely follow-up on key tasks
• Coordinate travel logistics, itineraries, and transportation for both business and personal needs
• Assist with personal shopping, gifting, and special occasions
• Maintain detailed inventory tracking for personal assets and collections
• Support household operations in coordination with staff and property managers (no direct management required)
• Coordinate health and wellness appointments, including in-home services
• Provide flexible, on-call support, including occasional evenings and weekends
• Travel with the CEO and family for domestic and international trips as needed

Qualifications

• Bachelor’s degree required
• Prior experience as a Personal Assistant or Executive Assistant
• Strong organizational skills with exceptional attention to detail
• High level of discretion and professionalism in a UHNW environment
• Ability to work independently while collaborating effectively with others
• Tech-savvy with willingness to learn new systems (experience with Trello is a plus)
• Strong communication skills and ability to interface with senior-level professionals
• Valid driver’s license with ability to travel between locations

Schedule

• Monday through Friday, approximately 8:30 AM to 5:30 PM
• Flexibility required based on the CEO’s schedule
• On-call availability, including occasional evenings and weekends

Compensation and Benefits

• Up to $130,000 annually, depending on experience
• Health insurance
• Bonus potential
• 401(k) and additional perks

Location

• Philadelphia, Pennsylvania (on-site only)