Sharp & Trusted Personal Assistant

Overview

A discreet New York-based private family is seeking a sharp, highly capable Personal Assistant to provide comprehensive support across household operations, administrative responsibilities, and family needs. This role requires a professional who is comfortable in a fast-paced environment, able to manage multiple priorities, and skilled in working alongside both executive and household staff.

The ideal candidate brings prior experience in a private home setting, strong organizational skills, and a collaborative, solutions-oriented approach. Experience supporting a family with children and multiple principals is strongly preferred.

Responsibilities

• Manage complex, evolving calendars for the principals and family, prioritizing and adjusting schedules as needed
• Oversee event planning, including vendor sourcing, negotiations, coordination, and execution of family events
• Partner closely with the principal’s Executive Assistant to ensure seamless daily logistics
• Collaborate with household staff, including housekeeper, nanny, and chef, to maintain high service standards across properties
• Track and manage household expenses for both NYC and Greenwich, CT residences
• Ensure all vendors complete NDAs and background checks
• Handle insurance claims, renewals, and documentation
• Conduct research and coordinate travel, including bookings for flights, hotels, transportation, and activities
• Create detailed itineraries for domestic and international travel, including private aviation arrangements
• Manage deliveries, packages, correspondence, and communications
• Execute ad hoc projects and tasks as needed

Requirements

• 5–10 years of relevant experience in a private household or high-end hospitality environment
• Strong sense of confidentiality and discretion
• Experience managing staff and handling hands-on responsibilities
• Excellent work ethic and ability to operate in a high-demand environment
• Strong interpersonal and analytical skills, with the ability to work across diverse personalities
• Exceptional written and verbal communication skills
• Tech-savvy with the ability to leverage systems for efficiency
• Proven leadership, organization, and project management capabilities
• Strong time management and ability to prioritize effectively
• Creative, solutions-oriented thinker with sound judgment
• Flexible and adaptable in managing shifting priorities
• Valid U.S. work authorization
• Valid driver’s license

Schedule

• Monday through Friday, 10:00 AM to 7:00 PM
• Flexibility required, including occasional weekend support

Compensation and Benefits

• $120,000–$160,000 annually, depending on experience

Location

• New York City