Full-Time Estate Manager – Bay Area, CA

Overview

An active, private Bay Area family of four with a strong appreciation for outdoor living and a nature-focused lifestyle is seeking an experienced, service-oriented Estate Manager to join their team in partnership with an existing Estate Manager. This role is integral to maintaining the smooth operation of a 14,000 sq. ft. primary residence, along with oversight of five additional properties, all upheld to a luxury hospitality standard comparable to a European five-star property. The typical schedule is Monday through Friday with a 24/7 mindset, and occasional weekend coverage will be required.

This position offers an exceptional opportunity for a highly skilled professional to bring organization, discretion, and operational leadership to a sophisticated and evolving household.

Responsibilities

Property & Estate Management

• Oversee the upkeep, repairs, and overall condition of all residences and surrounding grounds
• Coordinate renovations, landscaping, and seasonal property projects
• Ensure each home is fully prepared in advance of the principals’ arrival
• Create, refine, and maintain detailed household systems and operational checklists
• Manage maintenance schedules for all vehicles
• Identify and implement enhancements to home technology systems

Vendor & Contractor Management

• Source, evaluate, hire, and supervise vendors and subcontractors
• Negotiate contracts and manage ongoing service agreements
• Ensure all work is completed to established standards and within timelines

Security & Risk Management

• Work with external partners to maintain and improve estate security systems
• Develop and oversee emergency preparedness and risk management protocols

Principal & Office Liaison

• Act as the main point of contact between principals, the family office, and vendors
• Anticipate needs and respond with professionalism, discretion, and efficiency

Household Operations & Leadership

• Oversee and support household staff across all properties
• Develop and maintain house manuals to ensure continuity and consistency
• Provide weekly status updates covering all residences
• Monitor household usage patterns, including seasonal and weather-related changes
• Manage and track budgets over time, with increasing responsibility
• Assist with pet care as needed, including feeding dogs and chickens

Qualifications

• Minimum of 7+ years of experience in an Estate Manager, Household Manager, or comparable role
• Strong leadership, organizational, and communication skills, both written and verbal
• Demonstrated ability to implement systems and manage complex operations
• In-depth knowledge of property maintenance, landscaping, and luxury service standards
• Experience sourcing, negotiating with, and managing vendors
• Technologically proficient, including oversight of smart home systems
• Highly detail-oriented, proactive, and intuitive
• Excellent interpersonal skills with a service-driven approach
• Collaborative team player with the ability to work independently when needed
• Consistently exercises discretion, confidentiality, and professionalism
• Flexible and available for evenings, weekends, and holidays as required
• Comfortable working in a pet-friendly environment (dogs and chickens)

Requirements

• Valid driver’s license with a clean driving record
• Ability and willingness to travel as needed
• Flexibility with scheduling requirements
• Must reside within a reasonable commuting distance to the primary residence
• Willingness to complete a background check
• Must sign a Non-Disclosure Agreement (NDA)
• Authorized to work in the United States

Compensation and Benefits

• Competitive compensation package starting at $200,000+, commensurate with experience